TEAM HEALTH HOLDINGS, INC.
CORPORATE GOVERNANCE GUIDELINES
INTRODUCTION
The Board of Directors (the “Board”) of Team Health Holdings, Inc. (the “Company”) has
adopted these governance guidelines, which describe the principles and practices that the Board
will follow in carrying out its responsibilities. These guidelines will be reviewed by the Board
from time to time to ensure that they effectively promote the best interests of both the Company
and the Company’s stockholders and that they comply with all applicable laws, regulations and
stock exchange requirements.
A. Role and Responsibility of the Board
The Board directs and oversees the management of the business and affairs of the Company in a
manner consistent with the best interests of the Company and its stockholders. In this oversight
role, the Board serves as the ultimate decision-making body of the Company, except for those
matters reserved to or shared with the stockholders. The Board selects and oversees the
members of senior management, who are charged by the Board with conducting the business of
the Company.
B. Board Composition, Structure and Policies
-
Independence of Directors. The Company defines an “independent” director in
accordance with Section 303A.02 of the Listed Company Manual of the New
York Stock Exchange (“NYSE”). For so long as the Company qualifies as a
“controlled company” within the meaning of the NYSE corporate governance
standards it may elect (and it has elected) not to comply with certain corporate
governance standards, including the requirement that a majority of the board of
directors consist of independent directors. The Board shall make an affirmative
determination at least annually as to the independence of each director. The
NYSE independence definition includes a series of objective tests, such as that the
director is not an employee of the Company and has not engaged in various types
of business dealings with the Company. In addition, the Board has established
categorical standards to assist in making such determinations. Such standards are
set forth in Annex A hereto. Because it is not possible to anticipate or explicitly
provide for all potential conflicts of interest that may affect independence, the
Board is also responsible for determining affirmatively, as to each independent
director, that no relationships exist that, in the opinion of the Board, would
interfere with the exercise of independent judgment in carrying out the
responsibilities of a director. In making these determinations, the Board will
broadly consider all relevant facts and circumstances, including information
provided by the directors and the Company with regard to each director’s business
and personal activities as they may relate to the Company and the Company’s
management. As the concern is independence from management, the Board does
not view ownership of even a significant amount of stock, by itself, as a bar to an
independence finding.
-
Director Qualification Standards. The Nominating Committee is responsible for
reviewing the qualifications of potential director candidates and recommending
those candidates to be nominated for election to the Board. Subject to the rights
granted to the holders of any one or more series of Preferred Stock then
outstanding or the rights granted to Ensemble Parent LLC under the Stockholders’
Agreement dated as of December 11, 2009, as amended from time to time,
between the Company and Ensemble Parent LLC, the Nominating Committee
will consider (a) minimum individual qualifications, including strength of
character, mature judgment, industry knowledge or experience and an ability to
work collegially with the other members of the Board and (b) all other factors it
considers appropriate, which may include age, gender and ethnic background,
existing commitments to other businesses, potential conflicts of interest with other
pursuits, legal considerations such as antitrust issues, corporate governance
background, financial and accounting background, executive compensation
background and the size, composition and combined expertise of the existing
Board. The Board should monitor the mix of skills and experience of its directors
in order to assure that the Board, as a whole, has the necessary tools to perform its
oversight function effectively. Stockholders may also nominate directors for
election at the Company’s annual stockholders meeting by following the
provisions set forth in the Company’s bylaws, whose qualifications the
Nominating Committee will consider.
-
Director Orientation and Continuing Education. Management, working with
the Board, will provide an orientation process for new directors and coordinate
director continuing education programs. The orientation programs are designed
to familiarize new directors with the Company’s businesses, strategies and
challenges and to assist new directors in developing and maintaining skills
necessary or appropriate for the performance of their responsibilities. As
appropriate, management shall prepare additional educational sessions for
directors on matters relevant to the Company and its business. All directors shall
obtain director education no less than every three years through external or
Company-provided programs.
C. Board Meetings
-
Frequency of Meetings. The Board currently plans at least four meetings each
year, with further meetings to occur (or action to be taken by unanimous consent)
at the discretion of the Board. During most of those meetings, most committees
will meet, as well as the full Board.
-
Selection of Board Agenda Items. The Chairman of the Board shall set the
agenda for Board meetings with the understanding that the Board is responsible
for providing suggestions for agenda items that are aligned with the advisory and
monitoring functions of the Board. Agenda items that fall within the scope of
responsibilities of a Board committee are reviewed with the chairperson of that
committee. Any member of the Board may request that an item be included on
the agenda.
-
Access to Management and Independent Advisors. Board members shall have
free access to all members of management and employees of the Company and, as
necessary and appropriate, Board members may consult with independent legal,
financial, accounting and other advisors, at the Company’s expense, to assist in
their duties to the Company and its stockholders.
-
Executive Sessions. To ensure free and open discussion and communication
among the non-management directors of the Board, the non-management
directors will meet in executive session at most Board meetings with no members
of management present. Independent directors will meet in a private session that
excludes management and affiliated directors at least once a year.
D. Committees of the Board
The Board shall have at least three committees: the Audit Committee, the Compensation
Committee and the Nominating Committee. Each committee shall have a written charter and
shall report regularly to the Board summarizing the committee’s actions and any significant
issues considered by the committee.
Each of the Audit Committee and the Compensation Committee shall be comprised of no fewer
than three members. In addition, each committee member must satisfy the membership
requirements set forth in the relevant committee charter. A director may serve on more than one
committee.
Subject to the rights granted to the holders of any one or more series of Preferred Stock then
outstanding or the rights granted to Ensemble Parent LLC under the Stockholders’ Agreement
dated as of December 11, 2009, as amended from time to time, between the Company and
Ensemble Parent LLC, the Nominating Committee shall be responsible for identifying Board
members qualified to fill vacancies on any committee and recommend that the Board appoint the
identified member or members to the applicable committee. The Board, taking into account the
views of the Chairman and the Nominating Committee, shall designate one member of each
committee as chairperson of such committee. Committee chairpersons shall be responsible for
setting the agendas for their respective committee meetings.
E. Expectations of Directors
The business and affairs of the Company shall be managed by or under the direction of the Board
in accordance with state and other applicable laws and regulations. In performing their duties,
the primary responsibility of the directors is to exercise their business judgment in the best
interests of the Company. The Board has developed a number of specific expectations of
directors to promote the discharge of this responsibility and the efficient conduct of the Board’s
business.
-
Commitment and Attendance. All directors are expected to make every effort to
attend all meetings of the Board, meetings of the committees of which they are
members and the annual meeting of stockholders. Members are encouraged to
attend Board meetings and meetings of committees of which they are members in
person but may also attend such meetings by telephone or video conference.
- Participation in Meetings. Each director should be sufficiently familiar with the
business of the Company, including its financial statements and capital structure,
and the risks and competition it faces, to facilitate active and effective
participation in the deliberations of the Board and of each committee on which he
or she serves. Management will make appropriate personnel available to answer
any questions a director may have about any aspect of the Company’s business.
Directors should also review the materials provided by management and advisors
in advance of the meetings of the Board and its committees and should arrive
prepared to discuss the issues presented.
-
Loyalty and Ethics. In their roles as directors, all directors owe a duty of loyalty
to the Company. This duty of loyalty mandates that the best interests of the
Company take precedence over any interests possessed by a director. The
Company has adopted a Code of Conduct (the “Code”), which includes a
compliance program to enforce the Code, and directors are expected to adhere to
the Code.
-
Other Directorships and Significant Activities. Serving on the Board requires
significant time and attention. Directors are expected to spend the time needed
and meet as often as necessary to discharge their responsibilities properly.
Without specific approval from the Nominating Committee, no director may serve
on more than five public company boards (including the Company’s Board), and
no member of the Audit Committee may serve on more than three public
company audit committees (including the Company’s Audit Committee). In
addition, directors who also serve as CEOs or in equivalent positions generally
should not serve on more than two public company boards, including the
Company’s Board, in addition to their employer’s board. Directors should advise
the chairperson of the Nominating Committee and the Chairperson and CEO
before accepting membership on other boards of directors or other significant
commitments involving affiliation with other businesses, non-profit entities or
governmental units.
-
Contact with Management. All directors are invited to contact the Chairman or
CEO at any time to discuss any aspect of the Company’s business. Directors also
have complete access to other members of management. The Board expects that
there will be frequent opportunities for directors to meet with the Chairman or
CEO and other members of management in Board and committee meetings and in
other formal or informal settings.
- Confidentiality. The proceedings and deliberations of the Board and its
committees are confidential. Each director shall maintain the confidentiality of
information received in connection with his or her service as a director.
F. Management Succession Planning
At least annually, the Board shall review a succession plan, developed by management. The
succession plan should include, among other things, an assessment of the experience,
performance and skills for possible successors to the Chairman and CEO.
G. Evaluation of Board Performance
The Board should conduct a self-evaluation at least annually to determine whether it is
functioning effectively. The Board should periodically consider the mix of skills and experience
that directors bring to the Board to assess whether the Board has the necessary tools to perform
its oversight function effectively.
Each committee of the Board should conduct a self-evaluation at least annually and report the
results to the Board. Each committee’s evaluation must compare the performance of the
committee with the requirements of its written charter.
H. Board Compensation
The Compensation Committee will review the form and amount of director compensation from
time to time and recommend any changes to the Board, as it deems appropriate. Independent
directors are expected to receive a portion of their compensation in the form of equity.
Employee directors and directors affiliated with Ensemble Parent LLC are not paid additional
compensation for their services as directors.
I. Communications with Stockholders
The Chairman and CEO are responsible for establishing effective communications with all
interested parties, including stockholders of the Company. It is the policy of the Company that
management speaks for the Company. This policy does not preclude outside directors from
meeting with stockholders, but it is suggested that, in most circumstances, any such meetings be
held with management present.
J. Communications with Non-Management Directors
Anyone who would like to communicate with, or otherwise make his or her concerns known
directly to the chairperson of the Audit, Compensation or Nominating Committees, or to the nonmanagement or independent directors as a group, may do so by (1) addressing such
communications or concerns to the Secretary of the Corporation, 265 Brookview Center Way, Suite 400,
Knoxville, TN 37919, who will forward such communications to the appropriate party, or
(2) sending an e-mail to Corporate_Secretary @teamhealth.com. Such communications may be
done confidentially or anonymously.
ANNEX A
CATEGORICAL STANDARDS OF DIRECTOR INDEPENDENCE
A director is considered independent if the Board makes an affirmative determination, after a
review of all relevant information, that the director has no material relationship with the
Company or any of its subsidiaries. The Board has established the categorical standards set forth
below to assist it in making such determinations.
A. A director will not be independent if:
-
the director is, or has been within the last three years, an employee of the company;
- an immediate family member, as defined in the rules of the New York Stock
Exchange, of the director is, or has been within the last three years, an executive officer
of the company;
- the director has received, has an immediate family member who has received, during
any twelve-month period within the last three years, more than $120,000 in director
compensation from the Company, other than director and committee fees and pension or
other forms of deferred compensation for prior service (provided such compensation is
not contingent in any way on continued service);
- (a) the director is a current partner or employee of a firm that is the Company’s
internal or external auditor; (b) the director has an immediate family member who is a
current partner of such a firm; (c) the director has an immediate family member who is a
current employee of such a firm and personally works on the Company’s audit; or (d) the
director or an immediate family member was, within the last three years, a partner or
employee of such a firm and personally worked on the Company’s audit within that time;
and
- the director, or an immediate family member, is, or has been within in the last three
years, employed as an executive officer of another company where any of the Company’s
present executive officers at the same time serves or served on that company’s
compensation committee.
B. The following commercial relationships will be considered to be material relationships
that would impair a director’s independence until three years after such relationships
cease: a director is a current employee, or the director’s immediate family member is a
current executive officer, of a company that does business with the Company and the
payments to, or payments from, the Company for property or services are, in any single
fiscal year, more than the greater of $1 million or 2% of the consolidated gross revenues
of the other company, in each case measured by the last completed fiscal year of the other
company. Any such commercial relationship involving payments of less than the greater
of such amounts will be considered to be a relationship that does not impair
independence.
The Board shall disclose the foregoing independence standards and may make a general disclosure for each director who meets these standards. Any determination of independence for
an independent director who does not meet these standards must be specifically explained in the
Company’s next proxy statement.